Budget / Finance Committee Agenda
 
January 4, 2010; 2:00 p.m.

 
               
 

ITEMS SUBMITTED FOR APPROVAL
1.   Approval of Budget Amendment #10-060 and Resolution in the amount of $974,000.00 to record the receipt of unanticipated revenue. The funds will be used for making improvements to the Oakleaf Community Park property per Clay County Agreement/Contract #09/10-28.
Funding Source: 001-001-366000
(K. Zebraski)		  
 
2.   Approval of Budget Transfer Request #10-062 in the amount of $360,000.00. This transfer is between cost centers, within the same fund. It is to allocate funds from CIE Project CR209 & Henley Intersection to:
A) CIE Project CR220 Widening (CR224 - Knightbox) as a result of BCC approved Supplemental Agreement.
B) CIE Project CR209 Extension North as a result of existing line item overruns.
Funding Source: 305-79-563000
(K. Zebraski)
  
 
3.   Approval of Fee Agreement with Constangy, Brooks & Smith, LLP, with a fee cap of $15,000.00, for labor and employment law consulting services.
Funding Source: 001-0301-531200
(M. Scruby)		  
 
4.   Approval of Addendum No. 33 to Contract #92/93-171 with Jones Edmunds & Associates for Public Works site contamination assessment work and regulatory assistance.  The maximum amount authorized by the Addendum is $208,080.00.
Funding Source:  001-3801-531000
(B. Johns)		  
 
5.   Approval of Agreement with The Way Free Medical Clinic in the amount of $10,000.00 to fund operating expenses.  The volunteers at the clinic provide medical care to citizens of Clay County who would otherwise go without medical treatment.
Funding Source:  001-2505-582900
(B. Johns)		  
 
6.   Approval of Agreement with Mac’s Tire Recyclers, Inc. for three (3) years for waste tire management services to recycle and dispose of tires as outlined in Attachment A.  The price is $89.05 per ton for an approximate total of $36,715.00 per year. This contract is the result of awarding Bid #08/09-46.
Funding Source:  401-3802-534600
(B. Johns)		  
 
7.   Approval of Agreement under State Contract with Microsoft Licensing, GP in the amount of $227,178.00 to be paid in three (3) yearly installments of $75,726.00.  This is to cover Microsoft licenses and maintenance of Microsoft software for the County.  Approval of advance payment for each yearly installment is also requested.
Fundig Source:  001-0107-546100
(B. Johns)		  
 
8.   Approval of Agreement with Bank of America to provide six (6) credit cards which can only be utilized during emergencies in accordance with the Credit Card Policy.
(B. Johns)		  
 
9.   Approval of advance payment on the following two (2) contracts.  Both contracts were previously approved, but authorization for advance payment was not included in the approval.
A) Contract with New Horizons for Technical Training for the ICT Department in the amount of $9,345.00, approved by the County Manager on November 20, 2009.
B) Contract with Physio Control for equipment and software (Lifepak and battery support system) for the Public Safety Department in the amount of $32,140.33, approved by the BCC on October 27, 2009.
(B. Johns)
 
  
 
10.   Approval of Supplement to Agreement #08/09-101 with Eisman & Russo Consulting Engineers, Inc. for right-of-way acquisition services for the Old Jennings Road Project (from Branan Field Road to Blanding Boulevard) for an amount not to exceed $224,307.95. This approval is contingent upon review by the Finance Department.
Funding Source:  305-6011-563000
(B. Johns)		  
 
11.   Approval of advance payment in the amount of $4,000.23, payable to ShortOrder.com, for the purchase of an ice machine and refrigerator for the new Emergency Operation Center. ShortOrder.com requires advance payment prior to shipping equipment. Several quotes have been received for similar ice machines and refrigerators; ordering from ShortOrder.com will save the County approximately $3,597.05.
Funding Source: 305-6009-562000
(K. Thomas)		  
 

ITEMS SUBMITTED FOR DISCUSSION
ITEMS NOT ON AGENDA