Budget / Finance Committee Agenda
 
January 19, 2010; 2:00 p.m.

 
               
 

ITEMS SUBMITTED FOR APPROVAL
1.   Approval of grant application for overtime reimbursement in the amount of $15,246.00 for Clay County Sheriff's Office (CCSO) investigations on the Somer Thompson case. Funding will be used to pay for overtime associated with the Somer Thompson investigation. Sworn deputies and investigators who are assisting with the investigation are working in excess of 40 hours a week. It is the objective of the CCSO to exercise every resource to identify information that will lead to the apprehension of the person(s) responsible. The JAG Direct funds would assist in accomplishing the objectives of the investigation.
(S. Kraus)		  
 
2.   Approval to apply for EMS Grant.
(L. Mock / D. Motes)		  
 
3.   Approval of Budget Amendment #10-078 and Resolution in the amount of $2,000.00 to record receipt of unanticipated revenue received as a donation from Wal-Mart. The funds will be used to purchase operating supplies for Fire Control activities.
Funding Source: 142-142-366000
(K. Zebraski)		  
 
4.   Approval to post notice of intent and to award Bid #09/10-6, Fill Dirt, to B & M Construction as the lowest and best bid. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
Funding Source: 101-3701-553000, 101-3701-546100 & 305-6005-563000
(K. Thomas)		  
 
5.   Approval of Agreement with the City of Jacksonville as part of the Urban Area Security Initiative Grant Program, for the use of equipment by Clay County. Although the equipment has been used by Clay County since 2008, this agreement covers Equipment Management/Record Keeping requirements.
Funding Source: 001-2102-552700
(B. Johns)
  
 
6.   Approval of Agreement with Florida Department of Transportation and accompanying Resolution, to facilitate compensation to Clay County for maintenance of intersection control beacons.
(B. Johns)		  
 
7.   Approval of Modification to Agreement #09/10-4 (10-BG-25-04-20-01-101) with the State of Florida, Division of Emergency Management to combine remaining FY08/09 available EMPG funds in the amount of $48,357.00, amending this year’s maximum sub grant funding to $151,081.00.
(B. Johns)		  
 
8.   Approval of Agreement with ESRI in the amount of $23,669.86, for annual maintenance on GIS software. Approval is also requested for advance payment and as a sole source provider.
Funding Source: 001-0109-546110
(B. Johns)
  
 
9.   Approval of Agreement with Mittauer & Associates, Inc. as a result of RFQ #08/09-19, Professional Engineering Services for the Wal-Mart Park on Moody Avenue, in the amount of $117,560.00.
Funding Source: 001-3201A-563000
(B. Johns)		  
 
10.   Approval of Agreement with E. F. Johnson in the amount of $560,000.00 related to the 800 MHz Radio System. The construction of the new Emergency Operations Center and relocation of the Fire/Rescue Communications necessitates the installation of new consoles that are equipped with communications hardware and software that interface with current E.F. Johnson 800 MHz system’s technology. Approval as a sole source is also requested for reasons stated in the attached memo, as well as approval of advance payment of $100,000.00 of the total amount.
Funding Source: 301-2223-564100
(B. Johns)		  
 
11.   Approval to apply for an Energy Efficiency and Conservation Block Grant (document attached).
(K. Thomas)		  
 
12.   Approval for David’s Permanent Coatings, Inc. to spray DOW HPAQ polyurea formula coating on the floors of the second floor shower area in the Clay County Jail, at a cost of $31,434.00. This coating will provide a water tight barrier to the area. Approval is also requested as a sole source for reasons stated in the attached memo.
Funding Source: 102-1204-546100
(B. Johns)		  
 

ITEMS SUBMITTED FOR DISCUSSION
ITEMS NOT ON AGENDA