Budget / Finance Committee Agenda
 
April 5, 2010; 9:00 a.m.

 
               
 
ITEMS FOR APPROVAL
1.   Approval of Budget Amendment Request #10-120 and Resolution in the amount of $15,246.00 to record unanticipated revenue from Florida Department of Law Enforcement (FDLE) for the Abducted/Murdered Child Investigation II 2010-JAGC-CLAY-3-T7-154.
Funding Source:102-102-331220
(K. Zebraski)		  
 
2.   Approval of Second Renewal to Bid #06/07-30, Guardrail Repair, Installation and Replacement, to Grading and Bush Hog Services, Inc. This is a County-wide bid which provides guardrail system services on public rights-of-way and effectively extends the bid with no increase in cost for a one year period. Funding Source: 101-3701-546100
(K. Thomas)		  
 
3.   Recommend approval to post notice of intent and to award Bid #09/10-9, Auctioneering Services, to the most responsive and responsible bidder, First Coast Auction. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
(K. Thomas)		  
 
4.   Approval of adding The Fidus Group, LLC, Ricci-Stewart Construction, Inc. and Thomas May Construction Company to the existing Neighborhood Stabilization Program Contractor Rehabilitation Services pool of contractors. Submittals are available for review in the Purchasing Department. Funding Source: Grant Funds
(K. Thomas)		  
 
5.   Approval of Agreement with D. R. Swanson Company for construction of Phase I of Oakleaf Community Park in the amount of $1,044,263.00. This contract is the result of the awarding of Bid #09/10-3. Funding Source: 001-3201B-563000
(B. Johns)		  
 
6.   Approval of Developer Agreement with the Clay County Utility Authority in the amount of $50,971.23, to provide water and waste water service to Oakleaf Park Phase I. Approval of sole source status and advance payment is also requested.
Funding Sources: 001-3201B-563000 & 001-3201-563000
(B. Johns)		  
 
7.   Approval of staff recommendation to invite the following four firms to submit proposals for siting, permitting, designing, constructing, and operating a solid waste landfill for Clay County. They are:
• Advanced Disposal - Hidden Acres Land Company, LLC
• Republic Services of Florida, Limited Partnership
• Veolia ES Solid Waste Southeast, Inc
• Waste Management Inc. of Florida
Further information is provided in the attached documents.
(A. Altman)		  
 
8.   Approval of Agreement with Florida Department of Transportation to acquire closed circuit cameras, message signs, and communication equipment for locations to be determined on State Highways. The equipment will be provided by FDOT.  The only cost to the County will be electricity and maintenance. Funding Sources: 101-3711-543000 & 101-3711-546100
(B. Johns)		  
 
9.   Approval of Agreement with Jeff’s Excavating in the amount of $44,350.00 for Constitution Drive Cross Drain Addition. This contract is the result of the award of Bid #09/10-12.
Funding Source: 101-3701-534000
(B. Johns)		  
 
10.   Approval of Change Order 18 - Up-size HVAC, FM-200 Changes and Electrical Coordination, in the amount of $185,153.00 for the Emergency Operations Center (EOC).  This change occurred due to an increase in IT equipment and technology, which requires a higher BTUH HVAC system to maintain operating termperatures. The FM-200 is a clean agent system (gas) for fire suppression. It was decided to provide this system over critical and/or expensive electrical and computer equipment. Further description from the architect has been provided in the attached Change Order document. The pending approval of these expenditures does not put the overall cost of the project over budget. Funding Source:  305-6009-562000
(D. Conner)		  
 
11.   Approval of Change Order 19 - AT&T Redundancy and Conduit to the Code Enforcement Building, for the Emergency Operations Center (EOC). During construction AT&T, in consultation with the County's ICT staff, concluded that additional fiber optic cable redundancy is required. These conduits are to be installed from the EOC Building to Springbank Road and State Road 16. This change order includes underground electric service that will be more dependable than overhead service. Comcast conduit was deleted prior to any approvals. $67,430.00 is being requested, however, if this conduit was deleted from the previous proposal, the cost would have been $59,478.00. Therefore, staff recommends the lesser amount of $59,478.00.  A breakdown of this work has been provided by the architect in the attached Change Order document. The pending approval of these expenditures does not put the overall cost of the project over budget. Funding Source:  305-6009-562000
(D. Conner)		  
 
12.   Approval to post notice of intent and to award Bid #09/10-19, Audio/Video System at the Emergency Operation Center, to the most responsive and responsible bidder, W. W. Gay Fire & Integrated Systems, Inc. in the amount of $215,687.00. Approval will be effective after the 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 305-6009-562000
(K. Thomas)		  
 
13.   Approval to extend the auditing contract with Carr, Riggs & Ingram for two years. This will lock in the 2009 price in the amount of $192,938.00 per year for the next two years.
Funding Source:  001-0201-532000 (FY10/11)
(D. Moore)		  
 
ITEMS FOR DISCUSSION
ITEMS NOT ON AGENDA