Budget / Finance Committee Agenda
 
June 14, 2010; 2:00 p.m.

 
               
 

ITEMS SUBMITTED FOR APPROVAL
1.   Approval of the evaluation committee’s recommendation to negotiate a contract with the number one ranked firm, PBS&J, for RFQ No. 09/10-25, Pavement Management System. Staff’s evaluations of the submittals are attached hereto for consideration. Should the Committee desire presentations, it is requested that a short list of a minimum of the top three firms be recommended for Board approval at the July 13, 2010 BCC meeting. Submittals are available for review in the Purchasing Department.
Funding Source: 305-27-563000
(K. Thomas)		  
 
2.   Approval of Second Renewal to Agreement #06/07-160, Jeff’s Excavating (Primary Contractor) and Agreement #06/07-161, Hager Construction (Secondary Contractor) for Underdrain, Concrete, and Contract Support Services for the Public Works Department.
Funding Sources: 101-3701-56300 & 101-3701-546100
(B. Johns)		  
 
3.   Approval of Agreement with the State of Florida Division of Emergency Management for 2010/2011 Emergency Management Performance Grant in the amount of $61,524.00 to fund the Clay County Emergency Management Program.
Funding Source: NA
(B. Johns)
  
 
4.   Approval of Letter of Agreement with Wingate Insurance Group to: (1) prepare RFPs for Fully Funded and Self Funded Health Insurance Plans, (2) analyze data collected and meet with staff to review, and (3) make a recommendation to the BCC. The fee for services provided would be $20,000.00.
Funding Source: 001-0105-531000
(B. Johns)		  
 
5.   Approval of Budget Transfer #10-192 necessary to allocate funds for Capital Improvement Projects 6006 - Sharron Road Bridge in the amount of $280,000.00 and 6017 - Doctors Lake Drive Bike/Pedestrian Path in the amount of $600,000.00, for a total of $880,000.00. This transfer is out of contingency account Reserves for Capital Improvement.
Funding Source: 305-9912-599800
(K. Zebraski)		  
 
6.   Approval of Supplement #1 to Agreement #08/09-147 with Post Buckley Schuh & Jernigan, Inc. for securing right of way acquisition services for C.R. 209 from C.R. 220 to the Black Creek Bridge, in the amount of $63,481.51. These are costs that were included in the RFQ but were to be negotiated by staff at the appropriate time.
Funding Source: 305-6013-563000
(B. Johns)		  
 
7.   Approval of proposal from L & S Utilities for the day to day operation of the Black Creek Hills Water Treatment Plant, in the matter of Clay County v. Carol Jean Preiss, as plenary guardian of the property of Harry Marcus Pringle, Clay County Circuit Court Case No.: 2010-1090-CA (see attachments).
(M. Scruby)
  
 

ITEMS SUBMITTED FOR DISCUSSION
8.   Discussion regarding moving forward with the design and construction of the Green Cove Springs Senior Center.
(F. Behring)