Budget / Finance Committee Agenda
 
July 6, 2009

 
               
 

Items Submitted for Approval:
1.   Approval of Addendum to Agreement 96/97-106 with SunGard Public Sector, Inc. in the amount of $25,497.00, for IBM Cognos 8 Report Writer County-Wide Upgrade. There will be no additional costs for training not contained in the contract for a total amount of $35,497.00. Approval is also requested as a sole source for reasons stated. Funding sources: 001-0107-549300 and 001-0107-552700 (B. Johns)
  
 
2.   Approval of Fee Agreement with Constangy, Brooks & Smith, LLC, for labor and employment law consulting services with a fee cap in the amount of $50,000.00. Funding Source: 001-0301-531200 (M. Scruby)  
 
3.   Approval to post notice of intent and to award RFP #08/09-24, Debris Removal, to the three top ranked vendors who submitted a bid, Tag Grinding Services, Inc., Crowder Gulf and Wood Resource Recovery, immediately following the 72-hour posting period, provided no protest is filed.
Funding source: to be determined (D. Fish)
  
 
4.   Approval to post notice of intent and to award RFP #08/09-23, Debris Monitoring, to the most responsive and responsible bidder, Beck Disaster Recovery immediately following the 72-hour posting period provided no protest is filed.
D. Fish)
  
 
5.   Approval of Budget Transfer No. 09-155 in the amount of $50,000. This is for Tax Collector commission. (K. Zebraski)

  
 
6.   Approval of Budget Transfer No. 09-160 in the amount of $10,417.00 and Resolution for unanticipated revenue received from the EMPG Supplemental Grant. (K. Zebraski)
  
 
7.   Approval of changes to the list of designated purchasing agents appointed and approved by the County Manager to submit requisitions and make purchases in accordance with the provisions of the purchasing policy. Per the Purchasing Policy this list is to be updated when changes are made thereto. (K. Thomas)  
 
8.   Approval to apply for funding ($93,732), through the Florida Department of Law Enforcement, Edward Byrne Memorial Justice Assistance Grant. These funds will be used for the Clay County Drug Task Force composed of the Clay County Sheriff’s Office, Green Cove Springs Police Department and Orange Park Police Department. (S. Kraus)  
 
9.   Approval of Inter-Agency Agreement to provide Public Housing Assistance Program Services and other specific services between Clay County, Florida and the City of Green Cove Springs in the amount of $84,913.59 for FY 09/10. Last year’s amount was $81,805.00.The cost for mowing has increased 3.8% to $3,529.20. (F. Behring)  
 
10.   Approval of contract with Gibbs & Register, Inc. for the Loch Rane Storm water Improvements project in the amount of $1,065,163.00.
Funding Source: 305-14-563000. (K. Thomas)
  
 
11.   Approval of staff’s evaluations of submittals for RFQ #08/09-19, Professional Architectural Design Service – Wal-Mart Property. If the Board should desire presentations, it is requested that a short list of a minimum of the top three firms be recommended for Board approval at the July 28, 2009 BCC meeting.
(D. Fish)
  
 
12.   Approval of staff’s evaluations of submittals for RFQ #08/09-28, County Wide Grant Writing and Project Management Services. The Board has the option to direct staff to negotiate a contract with the number one ranked firm or request presentations to be given to the full Board at a specified meeting date. (D. Fish  
 

Items Submitted for Discussion:
13.   Discussion on FY 09/10 budget and BCC Policy Priorities (F. Behring)