Budget / Finance Committee Agenda
August 15, 2011; 2:00 p.m.
               
 

ITEM(S) SUBMITTED FOR APPROVAL
1.   Approval of Budget Transfer #11-175 in the amount of $40,000.00 to allocate funds in Fleet & Fuel Management Division's budget to cover costs associated with the salary payouts of two retirees from the Division. This transfer is out of contingency in the fund.
Funding Source: 001-9900-599100 (K. Zebraski)		  
 
2.   Approval of Budget Transfer #11-178 in the amount of $14,000.00 to allocate funds to cover anticipated personal services costs through the end of FY10/11 for the Tax Collector's and Supervisor of Elections Offices. This transfer is out of contingency in the same fund.
Funding Source: 001-9900-599100 (K. Zebraski)		  
 
3.   Approval of a Memorandum of Agreement, along with an accompanying resolution, with the Florida Department of Transportation (FDOT) for one year of maintenance on a bike path/trail along U.S. 17 from Green Cove Springs to the Black Creek Bridge. The bike path/trail will be built by the Department of Transportation at no expense to the County. (S. Thomas/B. Johns)  
 
4.   Approval of an Agreement with Challenge Enterprises in the amount of $23,787.00 for a term of one (1) year for commodities distribution services for FY 11/12, pending approval of the FY 11/12 County Budget. Additional approval as a Sole Source vendor for reasons stated is requested. Funding Source: 001-2505-534000 (A. Weeks/B. Johns)  
 
5.   Approval of the First Renewal of an Agreement with Outhouse Portable Restrooms for rental of portable units to be used at various locations around the county for the Parks, Recreation & Special Events Division, Public Works Department, and Environmental Services Department. The same terms and conditions from last year will apply to this one-year renewal. Funding Sources: 001-3201-544000, 101-3701-544000 & 401-3801-544000 (E. Mattox/B. Johns)  
 
6.   Approval of an Agreement with SirsiDynix in the amount of $21,694.24 to provide hardware and software maintenance and support for the Library Division’s automated systems. Additional approval of advance payment and as a Sole Source vendor for reasons stated is requested. Funding Source: 001-3301-546100 (A. Weeks/B. Johns)  
 
7.   Approval of Second Renewal and Amendment to Agreement #06/07-277 with Giddens Security Corporation for security screening and weapons detection services at the entrance to the Clay County Courthouse. Approval to waive the purchasing policy as it applies is also requested to allow for a 3-year term in this renewal, which would hold the hourly rate at the same level over the 3 year period. Associated costs are $12.77 per hour for Security Officer and $13.99 per hour for Site Supervisor. Funding Source: 001-0701-549900
(D. Moore/B. Johns)
  
 
8.   The Interlocal Agreement with the City of Jacksonville for Automatic and Mutual Aid item has been pulled from the agenda to be presented to the Committee at a later date. 
(L. Mock/B. Johns)		  
 
9.   Approval to apply for a State Aid to Libraries Grant to provide operating funds for libraries. The amount of the grant award will be determined by Legislative allocation and there are no matching fund requirements. (A. Weeks)  
 
10.   Approval of a one year State Aid to Libraries Grant Agreement to provide operating funds to support public libraries in the State of Florida. The amount of the grant award will be determined by Legislative allocation and there are no matching fund requirements.
(A. Weeks)		  
 
11.   Approval of a one year renewal of Agreement #09/10-29 with Mowrey Elevator for repair, inspection, and maintenance of various county elevators at a not to exceed price of $24,960.00 as listed on Exhibit A. Two elevators at the Clay County Jail are being removed from the list because of renovation and will be under warranty.  The elevator at the new EOC will be added starting December 15, 2011.
Funding Sources: 401-3802-546100, 001-2103-546100 & 001-1202-546100
(R. Vaden/B. Johns)		  
 
12.   Approval of 60-day Extension of Agreement #09/10-183 with Atkins North America for the Pavement Management Plan to allow time for completion of the Scope of Work.
Funding Source: 305-27-563000 (D. Austin/T. Nagle)		  
 
13.   Approval to post notice of intent and to award Bid #10/11-23, Tree and Brush Clearing, to Shaw’s Land Clearing, LLC in the amount of $158,400.00. This award includes all four zones in the Jacksonville South location. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 101-3701-534000 (K. Thomas)  
 
14.   Approval to post notice of intent and to award Bid No. 10/11-27, Pine Avenue Resurfacing, to Hubbard Construction Company in the amount of $756,064.10. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Division. Funding Source: 305-27-563000
(K. Thomas)
  
 

ITEM(S) SUBMITTED FOR DISCUSSION
15.   Discussion regarding foreclosure of code enforcement lien subject to superior lien - property owned by Paul Nowotny, located at 1071 Browns Road. (M. Scruby)