Budget / Finance Committee Agenda
October 18, 2010; 2:00 p.m.
               
 

ITEM(S) SUBMITTED FOR APPROVAL
1.   Approval of Budget Transfer #10-344 in the amount of $155,000.00 to realign Personal Services from Sheriff's Office-Patrol Services to Sheriff's Office-Judicial. This transfer is between cost centers within the same fund. Funding Source: 102-4101-516000
(K. Zebraski)		  
 
2.   Approval of Budget Transfer #11-005 in the amount of $114,359.00 to allocate unspent funds encumbered in FY09/10 CIP budget for Public Safety Vehicles in same FY10/11 CIP budget. The funds were not spent FY09/10 because the project was not completed before then. This transfer is out of contingency, within the same fund.
Funding Source: 305-9912-599800 (K. Zebraski)		  
 
3.   Approval of Budget Transfer #11-007 in the amount of $149,980.00 to allocate funds to provide sufficient funding for the Pavement Management Program and Training Work Plan for Pavement Management with Post, Buckley, Schuh & Jernigan, Inc. (PBS&J). Agreement/Contract #09/10-183 was approved by the BCC on September 14, 2010. This transfer is out of contingency, within the same fund. Funding Source: 101-9901-599100
(K. Zebraski)		  
 
4.   This agenda item has been pulled and placed directly on the October 26th Board meeting as a Public Hearing. (K. Zebraski)  
 
5.   Approval for the Keystone Youth Soccer Club (KYSC) to apply for two grants for improvements to the Twin Lakes Park. The two grants are for lighting one soccer field (200’ x 330') and installing a solar energy system. The KYSC would apply for the United States Soccer Foundation grant to fund the lighting project and the Publix Foundation to fund the installation of the solar energy system that would provide the electricity for the new lights. These grants do not require matching funds. Further approval is requested to extend the current Lease #07/08-43 of the soccer facilities at Twin Lakes Park to KYSC ten years, which is a requirement of the grants. (E. Mattox/R. O'Connell)  
 
6.   Approval of fee agreement with the law firm of Bryant Miller Olive, as special counsel, regarding the connection of the Black Creek Hills Water Treatment Plant to Clay County Utility Authority. (M. Scruby)  
 
7.   Approval of Florida Division of Emergency Management Grant in the amount of $77,043.00, to provide State funding for the Clay County Emergency Management Plan.
(B. Johns/L. Mock)		  
 
8.   Approval of Eleventh Renewal to Agreement #99/00-35 with Principal Decision Systems International/Telestaff in the amount of $5,232.40 for technical and service support for Telestaff System. Staff also requests approval of advance payment and as a sole source vendor. Funding Source: 001-2103-546100 (B.Johns/L. Mock)  
 
9.   Approval of Agreement with Reynolds, Smith & Hills for Construction Engineering Inspection Services for the following projects: (1) Drs. Lake Drive Shared Use Path; (2) Henley Road; (3) C.R. 209; and (4) Old Jennings Road. The amounts will be determined by specific Work Orders. Funding Sources: Various CIP Accounts (B. Johns/S. Thomas)  
 
10.   Approval of Funding Agreement with Victim Services Center for FY10/11 in the amount of $91,800.00, and Lease agreement for the County-owned building at 2471 S.R. 16 West. Funding Source: 001-2504-582800 (B. Johns/F. Behring)  
 
11.   Approval of First Renewal and Amendment to Agreement #08/09-189 with Fred Fox Enterprises, Inc. for grant writing and loan preparation services. The amount of the contract obligation would be a percentage of the grant or loan if the application is successful. 
Funding Sources: Various (B. Johns/F. Behring)		  
 
12.   Approval of Job Description for part-time position. (R. O'Connell)  
 
13.  

Approval of staff’s evaluations of the submittals received for RFP No. 09/10-30, Deferred Compensation Plan Administration. Currently the County has two plan administrators, Nationwide Retirement Solutions and The Hartford, as indicated in the attached evaluation summary. Both Nationwide Retirement Solutions and The Hartford were included in the top ranked companies. Should the Board wish to allow for additional plan administrators, it is recommended that International City Management Association Retirement Corporation be selected as well. Proposals are available for review in the Purchasing Department.
(K. Thomas)

  
 

ITEM(S) SUBMITTED FOR DISCUSSION
ITEM(S) NOT ON AGENDA