Budget/Finance Committee Agenda
December 6 2010; 2:00 p.m.
               
 

ITEM(S) SUBMITTED FOR APPROVAL
1.   Approval of Budget Transfer #11-024 in the amount of $41,090.63 to allocate funds in ICT Division's budget for telephone system components that are required for the new Emergency Operations Center (EOC). These funds are out of contingency in the same fund.
Funding Source: 001-9900-599100 (K. Zebraski)		  
 
2.   Approval for the Clay County Historical Commission to apply for the Florida Department of State, Division of Historical Resources, Bureau of Historic Preservation Grant in the amount of $20,000.00. The grant funds are to be used for the stabilization of the Budington House in Middleburg. This is a 50/50 grant program which requires $20,000.00 match from the Historical Society; $15,000.00 in-kind labor and $5,000.00 County funds. The fiscal requirement of $5,000.00 is available in the Historical Commission's FY10/11 budget.
Funding Source: 001-1203-549100 (Scott Knight/S. Kim)		  
 
3.   Approval to modify bid award of a certain item for Bid #09/10-1, EMS Medical Supplies, due to vendor no longer being able to supply the item at the bid price, and award item 8.4% Sodium Bicarb Adult to the next low bidder Henry Schein. Funding Source: 001-2101-552000
(K. Thomas)		  
 
4.   Approval to modify bid award for Bid No. 09/10-22, Reconditioning and Remounting of Rescue Chassis, to allow for a new year chassis (2012) with a price increase of $1,500.00. The bid is a one year bid with the intent to be used as needed over the one year period, however the bid currently does not allow for cost adjustments for newer year models. Staff recommends modifying the bid award to allow for the price increase for a 2012 chassis, rather than a 2011, and allow staff to negotiate trade in values when necessary. All other specifications listed in the bid remain the same. Funding Source: 305-8-564100 001-2101-564100 & 142-1703-564100 (K. Thomas)  
 
5.   Approval of Contract with Hubbard Construction Co. as the primary vendor for continuing services to supply asphalt products to the County on an as needed basis. The contract is the result of Bid #09/10-31. Funding Source: To Be Determined (B. Johns)
  
 
6.   Approval of Contract with APAC-Southeast Inc. as the secondary vendor for continuing services to supply asphalt products to the County on an as needed basis. The contract is the result of Bid #09/10-31. Funding Source: To Be Determined (B. Johns)
  
 
7.   Approval of staff's rankings for RFQ No. 10/11-1, Professional Engineering Continuing Services Agreement for Construction Inspection Services. Staff’s evaluations of the submittals are attached hereto for consideration. The Board has the option to approve the evaluation committee’s recommendation or should presentations be desired, it is requested that a short list of a minimum of the top three firms be invited to present to the full Board. Submittals are available for review in the Purchasing Department. Funding Source: Various (K. Thomas)  
 
8.   Approval to continue funding of the Chief Programmer position in the Finance Department through FY10/11. The shortfall will be resolved at mid-year budget true-ups. (R. O'Connell)  
 
9.   Approval of proposed interlocal agreement between the County and the Clay County Utility Authority regarding the Black Creek Hills Subdivision Water Utility. (M. Scruby)  
 
ITEM(S) NOT ON AGENDA
10.   Approval of staff's rankings for RFQ No. 10/11-3, Contractor Prequalification for Construction of the Green Cove Springs Senior Center. Staff’s evaluations of the submittals are attached hereto for consideration. The purpose of this RFQ is to qualify a pool of contractors to later bid on the Construction of the Senior Center Addition. The bid stated that the County reserved the right to qualify more or less than five contractors. Due to the tied scores, staff recommends qualifying the top eight to ten contractors. Submittals are available for review in the Purchasing Department. Funding Source: Various (K. Thomas)