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34
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Authorize award and execution of a 36-month requirements service contract with ATMOS PIPELINE AND STORAGE, LLC, Dallas, TX, for natural gas transportation services for Austin Energy in an estimated amount not to exceed $4,000,000. Atmos Pipeline and Storage, LLC is the single source vendor for these services.
Funding will be provided through Electric fuel charge revenue.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Electric Utility Commission.
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35
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Authorize award, negotiation, and execution of a requirements service contract with GEOSPATIAL INNOVATIONS, INC., Austin, TX, for the purchase of software implementation services in an amount not to exceed $1,061,835. Geospatial Innovations, Inc., is the sole proposer for these services.
Funding is available in the Fiscal Year 2010-2011 Capital Budget of Austin Energy. Sole proposal received.
This contract will be awarded in compliance with Chapter2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Electric Utility Commission.
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36
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Approve the ratification of a contract with INTEGRATED POWER SERVICES LLC, La Porte, TX, for the repair of a draft fan motor at Decker Creek Power Station in an amount not to exceed $193,878.
Funding is available in the Fiscal Year 2010-2011 Operating Budget of Austin Energy.
Critical Business Need.
This contract was awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). This was an emergency service contract; therefore, it is exempted under Chapter 791 of the Texas Local Government Code and no goals were established for this solicitation.
Recommended by the Electric Utility Commission.
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37
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Approve the ratification of a contract with INVENSYS SYSTEMS INC., Houston, TX, for the purchase of a control system upgrade in an amount not to exceed $1,194,649.
Funding in the amount of $1,194,649 is available in the Fiscal Year 2010-2011 Capital Budget of Austin Energy. Critical Business Need.
This contract was awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). This was an emergency service contract; therefore, it is exempted under Chapter 791 of the Texas Local Government Code and no goals were established for this solicitation.
Recommended by the Electric Utility Commission.
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38
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Authorize award and execution of a 9-month requirements service contract through the Texas Local Government Purchasing Cooperative (BuyBoard) with RICOH AMERICAS CORPORATION, Austin, Texas for the lease of multi-function business machines and managed services in an estimated amount not to exceed $374,999, with four 12-month extension options in an estimated amount not to exceed $500,000 per extension option, for a total contract amount not to exceed $2,374,999.
Funding in the amount of $374,999 is available in the Fiscal Year 2010-2011 Operating Budget of Austin Energy. Funding for extension options is contingent upon available funding in future budgets.
This cooperative contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
Recommended by the Electric Utility Commission.
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39
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Authorize award, negotiation, and execution of a 12-month requirements service contract with SIMPLEX GRINNELL L.P., Round Rock, TX, or one of the other qualified offerors to RFP No. SMH0112, for inspection, testing, maintenance, and repair service for fire suppression and alarm systems for Austin Energy in an estimated amount not to exceed $300,000, with four 12-month extension options in an estimated amount not to exceed $300,000 per extension option, for a total estimated contract amount not to exceed $1,500,000.
Funding in the amount of $225,000 is available in the Fiscal Year 2010-2011 Operating Budget of Austin Energy. Funding for the remaining three months of the original contract period and extension options is contingent upon available funding in future budgets.
Best evaluated proposal of three proposals received. This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority-Owned and Women-Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract. Recommended by the Electric Utility Commission.
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40
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Authorize award and execution of a 24-month requirements service contract with UTILITY SERVICES & CONSULTING CORP., Sarver, PA, for underground utility locating services in an estimated amount not to exceed $713,500, with three 12-month extension options in an estimated amount not to exceed $356,750 per extension option, for a total estimated contract amount not to exceed $1,783,750.
Funding in the amount of $267,563 is available in the Fiscal Year 2010-2011 Operating Budget of Austin Energy. Funding for the remaining 15 months of the original contract period and extension options is contingent upon available funding in future budgets.
Lowest bid of three bids received.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Electric Utility Commission.
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41
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Authorize award and execution of Amendment No. 1 to a contract with RIZZO AND ASSOCIATES, LLC. Austin, Texas to increase the current contract amount in an estimated amount not to exceed $62,400 for additional Cultural Competency training services for the Austin Water Utility, for a total estimated contract amount not to exceed $92,270.
Funding in the amount of $62,400 is available in the Fiscal Year 2010-2011 Operating Budget of the Austin Water Utility.
Contract Amendment.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No
subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Water and Wastewater Commission.
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42
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Authorize award and execution of a contract with SAFEWARE INC., Round Rock, TX, for the purchase of self-contained breathing apparatus components for the Austin Water Utility in an amount not to exceed $594,412.82.
Funding is available in the Fiscal Year 2010–2011 Operating Budget of the Austin Water Utility.
Lowest bid of four bids received.
This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore no goals were established for this solicitation.
Recommended by the Water and Wastewater Commission.
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43
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Authorize award and execution of two 12-month requirements supply contracts for the purchase of brass fittings of various types and sizes for the Austin Water Utility with TECHLINE PIPE, LP, Austin, TX, in an estimated amount not to exceed $189,607, with three 12-month extension options in an estimated amount not to exceed $189,607 per extension option, for a total estimated contract amount not to exceed $758,428; and HD SUPPLY WATERWORKS, Round Rock, TX, in an estimated amount not to exceed $83,276, with three 12-month extension options in an estimated amount not to exceed $83,276 per extension option, for a total estimated contract amount not to exceed $333,104.
Funding in the amount of $227,403 is available in the Fiscal Year 2010–2011 Operating Budget of the Austin Water Utility. Funding for the remaining two months of the original contract period and extension options is contingent upon available funding in future budgets.
Lowest bids of four bids received.
This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Water and Wastewater Commission.
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44
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Authorize award, negotiation, and execution of an Interlocal Agreement for cooperative purchasing with the City and County of Denver, Colorado to allow each municipality to utilize each others’ contracts for goods and services. Procurements under this interlocal agreement will not be made unless funds are available in appropriate departmental budgets. Related to Items #32 and #45.
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45
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Authorize award, negotiation, and execution of a 13-month requirements supply contract with AVRIO RMS GROUP, LLC, Easton, MD, through an Interlocal Agreement with the City and County of Denver, CO, for the purchase of public safety street cameras, installation, maintenance, training, and support in an estimated amount not to exceed $569,629, as part of Austin Police Department’s “H.A.L.O.” (High Activity Location Observation) Public Safety Camera project.
Funding is available in Fiscal Year 2010-2011 Special Revenue Fund of the Austin Police Department.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority-Owned and Women-Owned Business Enterprise Procurement Program). This Interlocal Agreement is exempt from the MBE/WBE Program; therefore, no goals were established for this contract. However, Avrio has identified 8.0% MBE subcontractor participation.
Related to Items #32 and #44.
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46
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Authorize award, negotiation, and execution of a 36-month requirements supply contract with ENERGY XTREME LLC, Austin, TX for the purchase, installation, integration, testing, and maintenance of an Alternate Power/Anti-Idling system in estimated amounts not to exceed $126,000 for Phase I and $1,779,750 for Phase II, for a total estimated contract amount not to exceed $1,905,750.
Funding is available in Fiscal Year 2009-2010 Capital Budget of the Austin Police Department. Funding for Phase II is contingent upon available funding in future budgets.
Sole proposal received.
This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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47
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Authorize award, negotiation, and execution of a 12-month contract with FDM SOFTWARE, LTD, North Vancouver, BC, for software maintenance and services in an amount not to exceed $127,958, with four 12-month extension options in an amount not to exceed $130,788.20 for the first extension option, $133,689.16, for the second extension option, $136,662.63 for the third extension option, and $139,710.45 for the fourth extension option, for a total contract amount not to exceed $668,808.44. FDM Software, LTD, is the sole source provider for these services.
Funding in the amount of $127,958 is available in the Fiscal Year 2010-2011 Operating Budget of Financial and Administrative Services Department, Combined Transportation and Emergency Communications Center (CTECC). Funding for the extension options is contingent upon available funding in future budgets.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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48
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Authorize award and execution of a 36-month requirements supply contract with TESSCO, INC., Hunt Valley, MD for the supply of two-way radio parts and accessories in an estimated amount not to exceed $750,000, with three 12-month extension options in an estimated amount not to exceed $275,000 for the first extension option, $302,500 for the second extension option, and $332,750 for the third extension option, for a total estimated contract amount not to exceed $1,660,250.
Funding in the amount $187,500 is available in the Fiscal Year 2010-2011 General Fund Radio Maintenance Budget. Funding for the remaining 27 months of the original contract period and extension options is contingent upon available funding in future budgets.
Lowest bid of two bids received.
This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority-Owned and Women-Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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49
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Authorize award and execution of a three-month requirements supply contract through The Cooperative Purchasing Network (TCPN) with GRAINGER, INC., Austin, TX, to purchase industrial supplies and equipment in an estimated amount not to exceed $421,875, with four 12-month extension options in an estimated amount not exceed $1,687,500 for each extension option, for a total estimated contract amount not to exceed $7,171,875. Funding in the amount of $1,265,625 is available in the Fiscal Year 2010-2011 Operating Budget of various City departments. Funding for the remaining extension options is contingent upon available funding in future budgets. This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). This contract is a Cooperative Purchase; therefore, it is exempted under Chapter 791 of the Texas Local Government Code and no goals were established for this solicitation.
To be reviewed by the Water and Wastewater Commission on December 8, 2010 and the Electric Utility Commission on December 13, 2010.
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50
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Authorize award and execution of a 22-month requirements supply contract through the TEXAS MULTIPLE AWARD SCHEDULE (TXMAS) cooperative purchasing program with MSC INDUSTRIAL SUPPLY CO., Melville, NY, to purchase industrial supplies and equipment in an estimated amount not to exceed $2,062,500.
Funding in the amount of $843,750 is available in the Fiscal Year 2010-2011 Operating Budget of various City departments. Funding for the remaining 13 months of the original contract period is contingent upon available funding in future budgets.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract. Recommended by the Water and Wastewater Commission. To be reviewed by the Electric Utility Commission on December 13, 2010.
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51
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Authorize award and execution of a 31-month requirements service contract through the Texas Multiple Award Schedule (TXMAS) cooperative purchasing program with SIMPLEX GRINNELL L.P., Round Rock, TX, for inspection, testing, maintenance, repair, upgrades, and new system installation for fire suppression, alarm, and related systems for various City departments in an estimated amount not to exceed $5,032,065.
Funding in the amount of $1,016,458 is available in the Fiscal Year 2010-2011 Operating Budget of various City Departments. Funding for the remaining 21 months of the original contract period and extension options is contingent upon available funding in future budgets.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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52
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Authorize award and execution of a 36-month requirements service contract with LONGHORN INTERNATIONAL TRUCKS LTD., Austin, TX to provide repair services with associated parts for vehicles and equipment with Caterpillar engines in an estimated amount not to exceed $291,200, with three 12-month extension options in estimated amounts not to exceed $138,240 for the first extension option, $165,888 for the second extension option, and $199,065 for the third extension option, for a total estimated contract amount not to exceed $794,393.
Funding in the amount of $66,667 is available in the Fiscal Year 2010-2011 Operating Budget of the Financial and Administrative Services Department, Fleet Fund. Funding for the remaining 26 months of the original contract period and extension options is contingent upon available funding in future budgets.
Lowest bid of three bids received.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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53
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Authorize award and execution of a contract through the Texas Local Government Purchasing Cooperative (BuyBoard) with SIDDONS FIRE APPARATUS, INC., Manor, TX, for the purchase of four triple-combination pumper trucks and one non-walk-in rescue truck in an amount not to exceed $2,278,500.
Funding is available in the Fiscal Year 2010-2011 Vehicle Acquisition Fund.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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54
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Authorize award and execution of a 24-month requirements supply contract with ENLIGHTENED-LEADERS, LLC, Austin, TX for the purchase of training kits for the Crucial Conversations Training Program in an estimated amount not to exceed $252,000, with two 12-month extension options in an estimated amount not to exceed $126,000 per extension option, for a total estimated contract amount not to exceed $504,000. Enlightened-Leaders, LLC, is the single source vendor.
Funding in the amount of $105,000 is available in the Fiscal Year 2010–2011 Operating Budgets of various City Departments. Funding for the remaining 14 months of the original contract period and extension options is contingent upon available funding in future budgets.
This contract will be awarded in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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55
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Authorize award and execution of a contract through the Texas Local Government Purchasing Cooperative (BuyBoard) with WHEELED COACH INDUSTRIES, Winter Park, FL, for the purchase of six ambulances in an amount not to exceed $969,680.
Funding in the amount of $808,066.65 is available in the Fiscal Year 2010-2011 Vehicle Acquisition Fund. Funding in the amount of $161,613.35 is available in the Fiscal Year 2010-2011 Operating Budget of the Emergency Medical Services Department.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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56
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Authorize award, negotiation, and execution of a 12-month requirements services contract with SAFETY SOLUTIONS, INC. Austin, Texas, or one of the other qualified offerors to RFP No. JSD0100, to provide safety program management services for $735 Million in construction projects anticipated to be included in the Rolling Owner Controlled Insurance Program (ROCIP V) in an estimated amount not to exceed $101,500, with three 12-month extension options in an estimated amount not to exceed $89,000, $73,020 and $65,250 respectively per extension option, for a total estimated contract amount not to exceed $328,770.
Funding is available in the Fiscal Year 2010-2011 Capital Budgets of Austin Water Utility, Parks and Recreation Department, and the Library Department. Funding for the extension options will be contingent upon available funding of future CIP budgets.
Best evaluated proposal of three proposals received.
This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority-Owned and Women-Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
Recommended by the Water and Wastewater Commission.
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Authorize award and execution of a contract through the Texas Local Government Purchasing Cooperative (BUYBOARD) with KRAFTSMAN COMMERCIAL PLAYGROUNDS & WATER PARKS, Spring, TX, for modifications to the Liz Carpenter Fountain at Butler Park in an amount not to exceed $1,100,000.
Funding is available in the Fiscal Year 2010-2011 Capital Budget for the Parks and Recreation Department.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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Authorize award and execution of a contract through the Texas Local Government Purchasing Cooperative (BuyBoard) with WE BUILD FUN, INC., Allen, TX, for the purchase and installation of bleachers and shade structures for the Parks and Recreation Department in an amount not to exceed $278,296.60.
Funding is available in the Fiscal Year 2010-2011 Operating Budget of the Parks and Recreation Department.
This Cooperative Contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9D of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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59
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Authorize award and execution of a 36-month requirements service contract with PROTOUCH NURSES, INC., dba PROTOUCH STAFFING, Houston, TX, or one of the other qualified bidders for IFB-BV No. PAX0200, to provide medical staffing services in an estimated amount not to exceed $255,000, with three 12-month extension options in estimated amounts not to exceed $95,000 for the first extension option, $100,000 for the second extension option, and $105,000 for the third extension option, for a total estimated contract amount not to exceed $555,000.
Funding in the amount of $54,166 is available in the Fiscal Year 2010-2011 Operating Budget of the Austin Police Department. Funding in the amount of $12,500 is available in the Fiscal Year 2010-2011 Operating Budget of the Health and Human Services Department. Funding for the remaining 26 months of the original contract period and extension options is contingent upon available funding in future budgets.
Best evaluated bid meeting specifications of six bids received. This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority Owned and Women Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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60
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Authorize award and execution of Amendment No.1 to a contract with HIGH SIERRA ELECTRONICS, Grass Valley, CA, to increase the current term of the contract for 20 additional flashing light warning sign components for placement at existing low water crossings in an amount not to exceed $117,500, for a revised total contract amount of $317,500. Funding is available in the Fiscal Year 2010-2011 Capital Budget of the Watershed Protection Department. Funding for the extension options is contingent upon available in future budgets. Contract Amendment. This contract will be awarded in compliance with Chapter 2-9C of the City Code (Minority-Owned and Women-Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this solicitation.
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61
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Authorize award, negotiation, and execution of a 36-month professional services contract with WINSBOROUGH CONSULTANTS, Leander, Texas, for diatom identification and analysis services for the Watershed Protection Department in an estimated amount not to exceed $75,000, with two 12-month extension options in an estimated amount not to exceed $25,000 per extension option, for a total estimated contract amount not to exceed $125,000.
Funding is available in the Fiscal Year 2010-2011 Operating Budget of the Watershed Protection Department. Funding for the remaining 24 months of the original contract period and extension options is contingent upon available funding in future budgets.
This Professional Services contract is exempt from the MBE/WBE Ordinance. This exemption is in compliance with Chapter 2-9C of the City Code (Minority–Owned and Women-Owned Business Enterprise Procurement Program). No subcontracting opportunities were identified; therefore, no goals were established for this contract.
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